Terms and conditions
These Terms and Conditions govern all services provided by AdGrafics Design Studio ("AdGrafics", "the Studio", "we", "us") to its clients ("Client").
Acceptance of a quotation, written approval by email, signature of a proposal, payment of a deposit, or commencement of work constitutes acceptance of these Terms and Conditions.
1. Scope of Services
AdGrafics Design Studio provides creative, consulting and, design services including but not limited to:
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Graphic Design
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Editorial Design
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Brand Identity Design
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Infographics and Data Visualisation
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Website Design
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Creative Direction
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Art Direction
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Illustration
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Landscape Design
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Garden Design
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Environmental Design
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Murals and Artistic Installations
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Wedding and Event Art Direction
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Content Creation
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Writing and Publishing
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Books and Editorial Projects
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Creative Consultancy
The precise scope of work shall be defined in the quotation, proposal, contract, or written agreement between the parties.
2. Client Responsibilities
The Client agrees to:
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Provide all necessary content, information, and approvals within agreed deadlines.
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Ensure that all materials supplied to AdGrafics may legally be used.
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Obtain all necessary permissions, licenses, and authorisations for supplied content.
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Review deliverables in a timely manner.
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Provide consolidated feedback whenever possible.
AdGrafics shall not be liable for delays resulting from missing content, delayed feedback, inaccurate information or incomplete instructions provided by the Client.
3. Quotations and Project Approval
All quotations remain valid for 30 days unless stated otherwise.
Written approval by email shall constitute a valid agreement and authorisation to commence work.
Any significant modification to the agreed scope may result in a revised quotation and additional fees.
4. Revisions and Additional Work
The number of revision rounds included in a project shall be specified in the quotation, proposal, contract or written agreement.
Any revisions, modifications or additional work beyond the scope agreed between the parties may be subject to additional fees.
The following may be considered additional work:
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New design directions after approval
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Additional concepts or design options not included in the original scope
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New content supplied after approval
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Additional language versions
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Structural modifications to approved layouts or concepts
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Major redesigns after validation
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Additional revision rounds beyond those included in the quotation
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Delays resulting from substantial changes in the project brief
Additional work shall be billed at the applicable hourly, daily or project rate communicated by AdGrafics Design Studio.
5. Fees and Payment Terms
All projects are billed as following:
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50% upon project approval
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50% upon final delivery
For long-term projects, AdGrafics reserves the right to invoice project phases separately.
Invoices are payable within 30 days of issue.
Late payments may incur interest and recovery costs in accordance with applicable Italian legislation.
Final files may be withheld until outstanding invoices are paid in full.
6. Project Suspension or Cancellation
Should the Client suspend, postpone or cancel a project after commencement, AdGrafics shall be entitled to invoice:
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Work already completed
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Work currently in progress
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Time reserved for the project
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Any third-party costs already incurred
Deposits are non-refundable.
7. Intellectual Property and Copyright
All concepts, creative ideas, designs, illustrations, layouts, strategies, texts, visual systems, artistic works, source files and creative developments remain the intellectual property of AdGrafics Design Studio unless expressly transferred in writing.
Payment of an invoice does not constitute a transfer of copyright.
The Client receives a non-exclusive license to use the approved deliverables for the purposes originally agreed.
Any use outside the agreed scope may require additional permission.
8. Source Files
Source files are part of the standard deliverables.
Where source files are delivered:
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The Client may edit and adapt them.
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AdGrafics remains the original creator and author.
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Delivery of source files does not transfer copyright ownership.
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AdGrafics retains the right to reference and display the work in its portfolio.
Fonts, stock assets and licensed materials may be subject to third-party licensing restrictions and may not be transferable.
8.1 File Retention and Archiving
AdGrafics Design Studio retains project files, source files, working files and related assets for a period of up to twelve (12) months following final delivery, unless otherwise agreed in writing.
Following this period, AdGrafics may permanently delete project files without notice.
The Client is solely responsible for downloading, storing, backing up and maintaining all deliverables, source files and project assets provided during the project.
AdGrafics shall have no obligation to restore, recover, archive or re-supply files after the retention period has expired.
Any request for file recovery, where possible, may be subject to additional fees.
9. Portfolio and Promotional Rights
AdGrafics Design Studio has operated professionally since 2011 and maintains a portfolio representing its creative experience and body of work.
Unless expressly agreed otherwise in writing before project commencement, AdGrafics reserves the perpetual right to:
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Display completed projects
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Reference collaborations
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Display excerpts of deliverables
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Display client names
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Display logos
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Display websites
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Display publications
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Display books
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Display illustrations
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Display garden projects
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Display artistic installations
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Display photographs of completed work
Such use may occur on:
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The AdGrafics website
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Social media
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Presentations
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Proposals
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Professional profiles
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Competitions
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Awards
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Marketing materials
Clients requiring confidentiality must notify AdGrafics in writing before project commencement.
10. AI-Assisted Tools
AdGrafics may use AI-assisted technologies as part of its creative workflow.
AdGrafics remains responsible for the quality, originality, review and final delivery of all work.
Confidential client information shall not knowingly be entered into public AI systems where this would create unreasonable confidentiality risks.
11. Canva and Editable Formats
Preparation of editable formats such as Canva, PowerPoint, Word, Google Slides or similar platforms shall be considered a separate service unless specifically included in the quotation.
12. Third-Party Services and Licenses
Projects may include third-party services including:
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Stock photography
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Fonts
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Domain names
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Hosting
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Printing
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Software licenses
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AI platforms
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External suppliers
The Client remains responsible for ongoing subscription, renewal and licensing costs unless otherwise agreed.
13. Collaborative Studio Model
AdGrafics Design Studio operates as a network of creative professionals.
Services may be provided directly by AdGrafics or by selected collaborators including designers, illustrators, landscape designers, writers, developers, photographers, translators and other specialists.
Where relevant, the Client may be informed of collaborator involvement.
AdGrafics remains responsible for project coordination and quality control.
14. Landscape Design
Landscape concepts, planting plans, visualisations and design proposals are conceptual design services.
The Client remains responsible for:
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Engineering studies
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Structural calculations
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Building permits
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Planning permissions
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Utility checks
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Regulatory compliance
AdGrafics shall not be liable for implementation decisions made by contractors or third parties.
15. Publications, Books and Editorial Content
All books, articles, blog content, publications, educational materials, essays and written works created by AdGrafics remain protected by copyright.
No reproduction, adaptation or republication may occur without permission unless expressly agreed.
16. Artworks and Illustrations
Illustrations, murals, artistic concepts, visual artworks and creative installations remain protected by copyright.
Commissioning a work does not automatically transfer intellectual property rights unless explicitly agreed in writing.
17. Limitation of Liability
AdGrafics' total liability for any claim arising from a project shall be limited to the total amount invoiced for that project.
Under no circumstances shall AdGrafics be liable for indirect, consequential or loss-of-profit damages.
18. Force Majeure
Neither party shall be liable for delays or failure resulting from circumstances beyond reasonable control, including natural disasters, illness, internet failures, governmental actions, strikes or other force majeure events.
19. Governing Law and Jurisdiction
These Terms and Conditions shall be governed by Italian law.
Any dispute arising from these Terms shall be subject to the exclusive jurisdiction of the Courts of Imperia, Italy.
20. Severability
Should any provision of these Terms be deemed invalid or unenforceable, the remaining provisions shall remain fully valid and enforceable.